This solution utilizes different components of DocuNECT to solve common challenges faced in a typical Microsoft SharePoint implementation. DocuNECT can be used to increase the methods used to import content into SharePoint and works with SharePoint 2007, 2010, 2013 and Office 365.
Read our article on the benefits of migrating your content to a central repository.
What is DocuNECT?
- The What is DocuNECT? page is a great place to start to understand what DocuNECT can do.
- The DocuNECT Documentation page provides useful information on the functionality of DocuNECT, including White Papers, Data Sheets and links to the Online Help for the current and previous versions.
- Keep up to date with the Latest News.
“Turn-Key” Lifecycle Applications
Desktop Capture Applications
The Desktop Capture product provides the ability to easily capture electronic documents from the desktop and has the following features:
- A built in document browser to allow you to easily identify documents to be uploaded
- Ability to print documents into SharePoint from any print enabled application
- Drag and Drop documents from Microsoft Outlook
- Split document images. This is useful if you receive faxes to your email that contain multiple document types
- Easily integrate with desktop scanners and scanning applications that already exist or are shipped with the scanner.
Multi-Function Device Integration
Using the automated file import features combined with DocuNECT’s powerful web based indexing provides a cost effective solution for an enterprise-wide scanning and indexing. Features include:
- Completely web-based indexing
- Users are notified via email of indexing tasks with a link that goes directly to the indexing task which helps to reduce training
- Integrated with Microsoft Windows Active Directory (AD) to retrieve the user information
- Barcode generation utility built into DocuNECT Web
- Document separation, based on barcodes or patch codes
- Optical Character Recognition (OCR)
Using DocuNECT for Reports Management
DocuNECT can be used as a report processing application for SharePoint. Features include:
- Import reports in either a ASCII, Adobe PDF or Microsoft Office formats
- Use DocuNECT’s powerful DocScript scripting language to extract data from report to create folders, assign permission sets or populate document type attributes
- Split reports based on information found in the report. For example, you may have a business report that contains the finances for all projects. You can split the sections of the report by each project code to make it easier to access and distribute into SharePoint
Capturing Electronic Forms into SharePoint
Using a combination of the DocuNECT Desktop Capture applications and automated indexing provides a great solution for capturing electronic forms. Features include:
- Capture electronic forms created in Microsoft Excel, Microsoft Word, XML/HTML and Adobe PDF Forms
- Submit the forms using the Virtual Print Driver, Desktop Capture or via Email
- Utilizes existing applications to complete forms (Microsoft and Adobe Reader), which makes DocuNECT a cost-effective forms capture solution
Automating Document Import
You may receive electronic content with index values that are stored in different formats. DocuNECT can be configured to import documents and index values that are supplied in a number of different formats. Features include:
- Total control over mapping the index values from any number of files sources, including databases, text files, XML and HTML files, and Microsoft Excel
- Different sources can be periodically monitored looking for files to import, such as Local or Network Based File-Shares, FTP Sites, and Secure FTP/SSH sites
- Email notifications can be sent to confirm successful file imports, or to notify a user of an import error
Monitoring Email
Email is still a highly used application for sending and receiving documents. DocuNECT allows you to set up a email address to be able to email documents directly into SharePoint. Features include:
- DocuNECT can monitor POP3 and IMAP protocols. Note, for Lotus Notes and Groupwise email POP3 and IMAP can be utilized
- The email body and attachments can either be added to SharePoint as one document with multiple-pages to represent the attachments, or the body and attachments can be added as separate documents
- Information can be extracted from the email body and attachments to automate the indexing process. Tags can also be placed in the email body to populate index values
File Share Migration
Network based file-shares are a popular way to easily store and share documents. If you have already invested in a Microsoft SharePoint system, it makes sense to migrate the documents to take advantage of SharePoint’s powerful document management functionality. Features include:
- Map all or parts of the document’s name to SharePoint document library attribute values
- Map all or parts of the document’s folder name to SharePoint document type attribute values
- Retrieve information from the content of the document to populate SharePoint document type attribute values
Automated Data Extraction
You can built templates that defined business rules to extract data from document to automatically populate the SharePoint library folder and document properties.
Building Your Own Lifecycle Applications
We have pre-configured lifecycle applications that cover the most common use cases for Microsoft SharePoint, however, you can also produce your own lifecycle application to meet a specific need.
The Technology
The links below provide information on the technology behind DocuNECT:
