Confronting SharePoint Implementation Challenges

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Organizations are increasingly leveraging SharePoint to enable effective document collaboration while making documents available. While a great tool for any organization, SharePoint is not necessarily the right tool for storing all document types. For customers with large volumes of documents and with fixed document types, ApplicationXtender continues to provide capabilities not available in a traditional SharePoint environment.
SharePoint has a number of strong features to support portal and collaborative requirements. In large scale deployments however, organizations often find that SharePoint does not address all of the requirements for content management.

  • SharePoint relies upon Microsoft SQL Server databases for storing both content and metadata. This reliance upon SQL databases makes SharePoint difficult to manage and hack up, especially as it scales to store large numbers of documents. In addition, high-availability requirements, such as replication, mirroring, and clustering, are limited and difficult to configure.
  • For customers that scan moderate to high volumes of documents or need to store millions of documents, SharePoint may require more than one repository. This introduces challenges to organizations that need to provide a single point of access for all documents.
  • SharePoint does not provide imaging features. SharePoint user interfaces are not able to view all common image formats nor does it support image enhancement functions required to improve the quality of scanned images, such as line and border removal, de skewing, noise removal, and rotation.
  • SharePoint has limited facilities for developing and executing complex processes in highly scalable environments, requiring extensive customization or reliance upon third-patty tools to provide effective automation and routing.
  • Sharepoint provides no capability for archiving old, infrequently accessed content that must be retained for e-discovery, compliance, or long-term preservation. Disconnected silos of SharePoint content are rarely controlled in accordance with corporate policies and external regulations.
  • Without relying upon third-party applications, SharePoint does not address the lifecycle of content, especially at its “beginning (document capture) and “end” (publishing, retention management, and archiving).
  • Without relying upon third-party applications, SharePoint does not address the lifecycle of content, especially at its “beginning (document capture) and “end” (publishing, retention management, and archiving).

Join us on September 30th at 10am PST to learn how customers have overcome these challenges using Portford’s award winning DocuNECT electronic capture platform and ApplicationXtender. With Sharepoint integration for ApplicationXtender, organizations can not only provide ease of use and complete document access through SharePoint, they can continue to leverage the strong document management and capabilities in ApplicationXtender. DocuNECT provides rule based automated capture of any electronic files making it easy to set up COLD reporting and content migration into SharePoint.

Contact info@portfordsolutions.com to find out how Portford can help extend the value of your SharePoint Implementation.

DocuNECT Desktop Analyzer

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DocuNECT’s powerful desktop tools makes it easy to organize any local content. DocuNECT’s Desktop Analyzer is a useful tools for preparing to migrate file shares and use Desktop Capture to index and upload documents to your ApplicationXtender or Documentum repository. In just minutes you can use the Desktop Analyzer to:

  • Analyze a Folder Structure
  • Determine Document Count, Total Size, No of Duplicates, and Size of Duplicates
  • Delete Duplicate Files
  • Export a Folder Structure Layout as a CSV File

Whether you are trying to reduce the time required to back up files or preparing to migrate your file share into Microsoft SharePoint, the DocuNECT Desktop Analyzer is an easy first step to organizing your content.

Contact info@portfordsolutions.com to learn more about the Desktop Analyzer

Automated AP Solutions Made Affordable

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Form many customers, initiatives around advanced capture and automated accounts payable can be cost prohibitive. While software licensing costs might fit within budget often times the cost of configuring and administrating the solution is not. The decision to replace a manually intensive AP process typically depends on just how high of an investment will be required to achieve the following benefits:

  • Automatically identify and extract vendor and accounting information
  • Replace manually intensive data entry with quick verification as desired for QC purposes
  • Improve visibility into overall cash management
  • Reduce processing time and costs

One of biggest reasons why traditional automated AP solutions require extensive implementation services is that most solutions rely on form recognition so that index values will be correctly located and read using zonal OCR technology. Each time a new vendor signs up, a new template needs to be created so that the software knows what that vendor’s invoices look like and where to look for fields such as invoice number, amount, date, ect.

Portford’s DocuNECT capture platform relies on contextual information from invoices rather than form layout and recognition. A CSV file with vendor information can be used to automatically load DocuNECT’s rules engine with which vendor invoices to expect and what data to extract. The result is a more accurate solution which also provides the flexibility to capture invoices from MFPs, emails, virtual print driver, desktop capture, and sFTPs. Since DocuNECT is completely web based there are no client installations for reviewing and verifying invoices and data. Since DocuNECT has no volume restrictions and is affordably priced customers are able to achieve an immediate return on investment.

DocuNECT is tightly integrated with ApplicationXtender, Documentum, and most of the devices and email systems your organization is using today. Call Portford today to discuss why DocuNECT is one of the most cost effective investments your business can make.

Contact: mailto:minfo@portfordsolutions.com to find out just how affordable implementing an automated AP solution can be for your organization.