Keep Track of Capture with the DocuNECT Dashboard

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Portford is pleased to announce the release of the DocuNECT Capture Dashboard (v2.3). The dashboard provides a complete summary of the entire DocuNECT system, including:

1) Alerts for system issues, such as connectors that are not active or running, connectors that have an error, and batches that have errors.

2) Status information can also be emailed. If the email function is switched off an email will still be received if any system issues are found. The email distribution can have multiple email addresses.

3) Provides a System Issues summary section at the top of the HTML and Email that provides areas that contains issues.

4) Monitors storage space, providing a warning if any of the storage locations have less than 25% capacity free.

5) Reports the current version of the database and CaptureLifecycle runtime as well as displaying latest released version from Portford’s web site.

6) Deletes connector logs before a certain number of days to allow a rolling window of connector logs to be kept.

7) Backs up configuation information. All the Cabinets, CaptureLifecycles, and all the “Last Run” Connector Logs. These are also included as attachments on the status email to allow this to be forwarded onto support if required

If you would like information about the new products features please contact your dedicated account representative or email: dan.segura@portfordsolutions.com or visit www.portfordsupport.com.

Electronic Document Capture on the Rise

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Historically paper has been the primary source of document transfer between employees, customers and business prtners. Recent studies have shown that the use of electronic documents are on the rise. Whether it is a contract, an invoice, purchase order, order form, or any other document, it makes sense to transfer these documents electronically as it can help to speed up the underlying business processes.

At a recent AIIM roadshow, the AIIM President John Mancini presented the following statistics:

DocuNECT, Portford’s electronic document capture platform, can process a number of different types of document formats from different sources. The business rules defined for processing documents are independent of the document format and can help with the transition from processing paper to processing electronic documents.

If you would like information about the new products features please contact your dedicated account representative or email: dan.segura@portfordsolutions.com or visit www.portfordsupport.com.

Turn Your SharePoint Plans into Reality with DocuNECT

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Since 2001 Microsoft SharePoint has been widely adopted as set of Web-based productivity, collaboration and productivity tools, as well as a platform upon which companies can develop line-of-business applications. Over 70% of participants in a recent AIIM survey indicated that their companies currently use or have immediate plans to use SharePoint 2007/MOSS for Collaboration/workspaces and Document management (check in/check out). File share replacement, scanning/imaging, and email management applications were significantly lower priority SharePoint applications according to those surveyed. SharePoint can be used for collaboration “out-of-the-box” but many organizations struggle with leveraging the platform for managing transactional content, records, and emails with traditional capture solutions.

In response to customer demand, Portford has integrated SharePoint distribution in our award winning DocuNECT electronic capture platform. DocuNECT can automatically capture electronic files from Folders, FTPs, sFTPs, email, fax servers, and apply your business rules to distribute documents and data directly into SharePoint. DocuNECT’s standard features can be used to migrate documents from file shares to SharePoint and automatically create document libraries and document column properties based on existing folder/file naming structure. DocuNECT’s advanced capture features can be used to automatically classify document and extract the data required to instantiate a workflow in SharePoint. SharePoint customers can also leverage DocuNECT’s desktop capture tools such as the virtual print driver and the windows explorer integration allowing users to quickly capture and index electronic files.

On April 14th, Portford will be hosting a WebEx demonstration and overview of DocuNECT electronic capture for SharePoint. Dont miss this opportunty to learn how DocuNECT can turn your organization’s SharePoint Plans into reality

If you would like information about the new products features please contact your dedicated account representative or email: dan.segura@portfordsolutions.com or visit www.portfordsupport.com.