Automating the accounts payable process allows your organization to significantly reduce the direct costs of invoice processing and eliminate hidden costs associated with storing, searching and finding paper documents. Automation makes the process visible to the finance group so they can more easily monitor, control and report on the different aspects of the approval process.
Invoices can be captured from a number of different sources, including email, scanning paper based invoices and from the user’s desktop.
Invoices can be analyzed using business rules to identify the vendor and extract key information from the invoices so they can be sent to the appropriate approver.
Business rules can be used to identify and route the invoice to the appropriate approver where they can approve/reject the invoice. The rules can also escalate invoices for additional approval based on approval amount thresholds.
Integration with Your ERP System
Once approved the data can be uploaded to your ERP accounts payable solution, such as Microsoft Dynamics GP, SAP and Unit4’s CODA.
The invoices are stored through the entire process to allow users to search and retreive the invoice documents and track the progress within the workflow.
Reporting and Tracking
Reporting is available to track the invoice approval process to help identify bottlenecks and establish metrics.